Production schedule
A minute-level plan from load-in to load-out that every supplier signs.
On Ground Coordination
Supplier management, build supervision, run-of-show and floor control on the day — so your team can host instead of firefight.
Start a projectOverview
On the day, somebody has to own the clock
Events fail in logistics, not in ideas. A truck arrives late, the generator is undersized, the AV team and the set builders both want the room at four, and suddenly your marketing manager is on the phone to a supplier instead of greeting the guest of honour.
That is the job: a production schedule everyone signs, suppliers coordinated against it, the build supervised, and one person on the floor with the authority to make decisions while the event is running.
What's included
Supplier & vendor management
One point of contact holding AV, catering, set, security and rentals.
Build supervision
On site during set-up, checking against the drawings and the safety rules.
Run of show & floor control
Cues, timings, stage management and staff briefed on their positions.
Contingency & permits
Power backup, weather plan, permits, insurance and the emergency route.
How we work
Schedule it, build it, run it
Schedule
Build the production timeline backwards from doors-open.
Coordinate
Brief every supplier on their slot, access and constraints.
Build
Supervise set-up, resolve clashes and sign off before doors open.
Run
Call the show, manage the floor, then supervise load-out.
What you get
- Signed production schedule
- Supplier contact matrix
- Run of show document
- Staff briefing & positions
- Contingency & permits file
The outcome
A host who gets to be a host
The build happens on time against a schedule everyone agreed, problems get solved without reaching you, and your team spends the evening with the guests it invited rather than in the loading bay.
Related work
Frequently asked questions
Can you manage suppliers we already booked?
Yes, that is the usual case. We take over coordination rather than replacing your contracts, and we tell you early if any of them is a schedule risk.
What happens when the power goes?
It is planned for, not reacted to: generator sizing checked against the actual load, a switchover tested during the build, and the AV team briefed on the sequence.
How many coordinators come on the day?
A producer plus one or two coordinators for most events, and more for multi-room programmes. The number comes out of the run sheet, not a standard package.
Do you handle permits and municipality paperwork?
Yes, including venue permissions, sound clearance where required and public-liability insurance — with the lead times flagged early because they are the ones that surprise people.
Explore related services
Event Consultancy
Advising on event goals, concepts, and formats to shape a clear strategic direction.
Creative Event Strategy
Developing event concepts, themes, and creative direction that match your brand vision.
Full Event Coverage
Capturing the event through professional video, photography, and on-site storytelling.
Campaign & PR Planning
Building event campaigns with media outreach, press coordination, and audience targeting.
Media Outreach & Relations
Managing PR, press invites, influencer presence, and post event media exposure.
Event happening soon?
Send the date, the venue and your supplier list. We will take the day off your hands.
Start a project