Steps for writing a professional email

Nowadays, e-mailing has become the front door to each business communication and relationship, so getting it right is the ultimate necessity. While e-mails aren’t necessarily as formal as handwritten letters, they still have to look professional, so that you would appear trustworthy in the eyes of your recipients. Here are some simple steps you should follow:

• Meaningful heading in the subject line: Never leave a blank subject line, this might make your reader delete your message and sabotage your personal and professional image, specially if you are communicating for the first time. Moreover, avoid an unclear title, a too vague expression, something as " Looking for an opportunity". Most importantly, do not "scream" in your subject line, it shouldn't contain something as " Very important! ", because what might be that important for you may not have the same importance in the eyes of your recipient. Do never use all-uppercase words and sentences, n

• About sending attachments: When you are sending an attached document, present it, add a short description, say " check the attached document ", because if the mail is being seen on a mobile device, your document may go unnoticed. In case you have a large sized document, ask your recipient's permission before sending it. It would be thoughtful.

• Thank your recipient once more: When you end your message, thank again your recipient for his time. You may use expressions like “ Thank you again for your time and patience ”. When you are answering a sender, it would be nice to say something as “ If you have any questions, don’t hesitate to let me know. ”

• Choose an appropriate closing and revise: The conventional closings are still ideal, " Kind regards " and " Sincerely ", with your name after it. Before pressing the " send " button, make sure you re-read your e-mail!